17. Creating a Reprocessing Record – Feedlot Manager

Overview

Use this guide to create Reprocessing Records in the Feedlot Manager system for documenting follow-up Health treatments and medical interventions for Cattle Lots. Reprocessing Records track Medical Items applied during follow-up care, costs incurred, and maintain comprehensive audit trails for regulatory compliance and operational management.

Creating Reprocessing Records is essential for documenting when Cattle require follow-up Health treatments, additional vaccinations, supplementary implants, or other medical interventions after initial Processing. The system automatically calculates costs, updates Lot weights, and maintains detailed historical records for each Reprocessing activity.

Prerequisites

Before creating Reprocessing Records, ensure you have:

At least one Processing Record completed and associated with a Lot
Cattle assigned to Pens within the system
Medical Items available in inventory with proper pricing
Reprocessing protocols configured for your operation
Access to the Health section of Feedlot Manager with Reprocessing permissions
Understanding that Reprocessing is designed for follow-up treatments after initial Processing

Navigate to Reprocessing

Log in to your Feedlot Manager system
In the left sidebar navigation, click on Health
From the Health submenu, click on Processing
Click on the Reprocessing tab

Step-by-Step Instructions

Step 1: Access Reprocessing Landing Page

> Screenshot reference: Reprocessing Tab showing Unprocessed Cattle table with Lot numbers, Pen assignments, Current Head Count, Create New Worksheet buttons, status filter options (All, Started, In Progress, Complete), and export functions including Reimplant Report and Export History to Excel.

The Reprocessing landing page serves as your central hub for all cattle Reprocessing operations, providing both historical data access and the entry point for new Reprocessing Records.

Key Features:

Action Buttons:

Export History to Excel - Export all Reprocessing data for external analysis
Reimplant Report - Generate implant scheduling reports for Reprocessing activities
Create New Worksheet - Primary button to begin new Reprocessing Record creation

Status Filter Controls:

All - View all records regardless of status
Started - Records that have been saved but not yet printed
In Progress - Records with printed worksheets awaiting completion
Complete - Finalized Reprocessing Records

Reprocessing Table:

The main table displays Lots eligible for Reprocessing with columns for:

Lot - Lot identification numbers for Reprocessing candidates
Pens - Associated pen assignments
Current Head Count - Head count available for Reprocessing
Create New Worksheet - Action buttons for each eligible Lot
Expandable rows - Click down arrows to view historical Reprocessing records

Step 2: Review Historical Reprocessing Records

> Screenshot reference: Expanded Lot record showing "Lot: 140- All Worksheets" section with detailed historical data including Head count, Status (Reprocessed), Worksheet ID, and Reprocessed Date columns, demonstrating complete audit trail for previous Reprocessing activities.

Click the down arrow next to any Lot to expand and view historical Reprocessing Records before creating new ones.

Historical Information Displayed:

Head counts reprocessed in each historical session
Status progression showing completed Reprocessing workflows (Started → Reprocessing → Reprocessed)
Worksheet IDs linking to detailed record information for tracking purposes
Reprocessed dates showing completion timeline

User Interaction:

Click down arrow (▼) to expand and view worksheet history
Click up arrow (▲) to collapse the expanded view
Review historical data before creating new Reprocessing worksheets

Step 3: Create New Reprocessing Worksheet

> Screenshot reference: Reprocessing Worksheet form displaying Lot information (Lot 145, Average Weight, Owner, Status), Pen Information table with Headcount and Headcount to Process columns, Processing Details section with protocol selection and Reprocessed Date, Do Not Process button, and comprehensive Medical Items selection grid organized into six categories.

Click Create New Worksheet for the selected Lot to begin the Reprocessing workflow.

Complete the Reprocessing Worksheet:

Lot Information Section:

Lot number and Owner details (auto-populated)
Average Weight of Cattle in the Lot
Status showing current workflow state (Started)

Pen Information Section:

Pen assignments with current Headcount
Headcount to Process fields for specifying Cattle quantities
System prevents over-processing beyond available Cattle per Pen

Processing Details:

Processing Protocol* (required dropdown) for treatment guidance
Reprocessed Date* (required) - must be today or in the past
Do Not Process button for alternative workflow when treatment is not needed

Medical Items Selection Grid:

Select from six categories of Medical Items:

Vaccine - RESPIRATORY VACCINE, TITANIUM IBR LP, and vaccination options
Parasitic - CYLENCE, SAFEGUARD SUSP, and parasiticide treatments
Medicine - DRAXXIN, MICOTIL, and therapeutic medications
Implant - COMPONENT TE series and REVALOR implant options
Labor - EXTRA LABOR CHARGE and CHUTE CHARGE
Other - ATAG FEEDLOT and additional Reprocessing items

Key Features:

Processing Protocol Auto-Population - Selected protocol automatically fills associated Medical Item checkboxes
Date-Driven Field Adjustment - Headcount and Pen values adjust based on selected Reprocessed Date
Real-time Validation - System prevents entering Head Count values exceeding available Cattle

Form Actions:

Cancel - Exit without saving changes
Save - Create worksheet with "Started" Status
Save and Print - Create worksheet with "Reprocessing" Status and generate PDF

Step 4: Generate Reprocessing Worksheet PDF

> Screenshot reference: Reprocessing Worksheet PDF document showing professional format with Lot information, Worksheet ID (WS-1733), Status (Reprocessing), Medical Items table with Item, Dose, Head Count, and Total columns, pen assignments, and field-ready layout for printing and manual completion.

When you click Save and Print, the system automatically generates a professional PDF worksheet for field use.

PDF Document Contents:

Document Header:

Title: "Reprocessing Worksheet"
Professional layout suitable for printing and field use

Lot Information Box:

Lot number and Owner details
Average Head Weight and Sex information
Date and Worksheet ID for tracking
Status: Shows "Reprocessing" during active workflow

Medical Items Table:

Item names with corresponding Dose information
Head Count showing Cattle receiving each treatment
Total calculations for medication quantities

Data Entry Section:

Blank line for "# of Head Processed" manual entry
Comments section for field notes and observations

Pen Assignment Section:

Pen numbers with corresponding Head Count
Total Head Count summary

Business Purpose:

Field worksheet for Tech/Rider personnel during actual Reprocessing
Pre-filled information from digital Reprocessing Record
Manual entry fields for actual results and field comments
Return process - completed worksheet returned to Health Manager for finalization

Step 5: Complete Reprocessing Record

> Screenshot reference: Reprocessing Chargeout completion form showing Lot information, Pen details, comprehensive Medical Items selection grid, and detailed Chargeout section with inventory tracking, cost calculations by item (Current Inventory, Dosage, Price per Head, Total Price), and final action buttons.

After field work is completed, finalize the Reprocessing Record through the Chargeout interface.

Access Path: Health → Processing → Reprocessing Tab → In Progress filter → Click Lot record → Expand → Select "Reprocessing" Status record

Complete the Chargeout Form:

Lot Information Verification:

Lot details and Worksheet ID confirmation
Average Weight and Owner information
Status showing "Reprocessing" during completion phase

Medical Items Adjustment:

Review selected items based on actual field usage
Modify selections if needed based on returned worksheet notes
Protocol adherence with ability to customize treatments

Chargeout Section - Key Features:

Charge - Medical Item names and treatments applied
Lot - Source Lot selection for Medical Item inventory tracking
Current Inventory - Available inventory count for each item
Dosage - Amount per animal (e.g., "1" for standard dose)
Price per Head - Cost calculation per Cattle
Head Count - Number of Cattle receiving each treatment
Total Price - Automatic calculation for each item

Final Actions:

Cancel - Exit without saving changes
Delete - Remove Reprocessing Record entirely
Submit - Complete Reprocessing and change Status to "Reprocessed"

Supporting Functions and Reports

Export History to Excel

> Screenshot reference: Reprocessing History Excel Export showing comprehensive historical data with Date, Lot, Owner, Lot Average Weight, Pen assignments, Protocol, Medical Items, and Total Price columns, demonstrating complete audit trail for all Reprocessing activities.

Click the Export History to Excel button to generate comprehensive Reprocessing history reports.

Excel Report Features:

Complete Historical Data - All Reprocessing Records with dates, Lots, and Owners
Financial Analysis - Total Price calculations for each Reprocessing session
Medical Item Tracking - Detailed list of treatments applied during Reprocessing
Protocol Documentation - Shows Reprocessing protocols used for different Cattle groups
Full Excel Functionality - Sorting, filtering, and analysis capabilities

Reimplant Report

> Screenshot reference: Reimplant Report Excel export displaying Lot information, pen assignments, Last Implant details, Effective Days, and calculated Reimplant Date for tracking implant effectiveness and scheduling follow-up treatments.

Click the Reimplant Report button to generate implant scheduling reports.

Report Contents:

Processing Date - When implants were administered
Lot and Owner - Cattle identification and ownership
Current Pen Locations - Where Cattle are currently housed
Last Implant - Type of implant administered
Effective Days - Duration of implant effectiveness
Reimplant Date - Calculated date when reimplanting is due

Business Purpose:

Planning Tool - Schedule future implant treatments
Compliance Tracking - Monitor implant effectiveness periods
Operational Efficiency - Advance notice for treatment scheduling

Alternative Access via Lot Summary

> Screenshot reference: Lot Summary Processing/Reprocessing Tab showing Worksheet IDs, Head counts, Status values, Dates, and Chargeout totals, providing alternative navigation path for accessing Reprocessing Records through Cattle Management workflows.

Access Reprocessing Records through the Cattle Management system:

Navigation Path: Cattle Management → Lots → Select Lot record → Lot Summary Detail page → Processing/Reprocessing tab

Alternative Access Benefits:

Lot-Focused Management - View all Reprocessing activities for a specific Lot
Comprehensive History - Complete processing and Reprocessing timeline
Financial Integration - Reprocessing costs integrated with Lot financial data
Record Accessibility - Alternative access when not using Health → Processing workflow

Important Notes

Reprocessing vs. Processing Workflow

Key Differences:

Purpose - Reprocessing is designed for follow-up treatments after initial Processing
Field Terminology - Uses "Reprocessed Date" instead of "Processed Date"
Status Values - "Reprocessing" status during active workflow, "Reprocessed" when complete
Treatment Focus - Specialized for cattle requiring additional medical interventions

Date-Driven Field Adjustment

Important Behavior:

Default Display - Shows today's Headcount and Pens values associated with the Lot
Historical Accuracy - When selecting past dates, system auto-adjusts to show accurate historical pen locations and head counts
Data Integrity - Ensures Reprocessing Records reflect accurate information for the selected date

Medical Item Selection Guidelines

Best Practices:

Protocol Guidance - Processing Protocol selection pre-fills recommended Medical Items
Custom Combinations - Users can modify selections beyond protocol defaults
Implant Considerations - Multiple implants per record not recommended (only first implant appears in Reimplant Report)

Troubleshooting

Common Issues:

Problem: Cannot click Create New Worksheet button

Solution: Ensure the Lot has Current Head Count greater than 0 and Cattle are assigned to Pens

Problem: Reprocessed Date not accepted

Solution: Reprocessed Date must be today or in the past - future dates are not allowed

Problem: Medical Item selections not saving

Solution: Ensure all required fields (Processing Protocol, Reprocessed Date) are completed before saving

Problem: Head Count validation errors

Solution: Verify Head Count values do not exceed available Cattle per Pen as shown in the Pen Information section

Creating a Processing Record (Article 16) - Initial cattle processing before Reprocessing
Adding Medical Inventory (Article 13) - Managing Medical Items used in Reprocessing
Creating Health Protocols (Article 14) - Setting up Reprocessing protocols
Creating a Treatment Record (Article 15) - Individual cattle treatments vs. batch Reprocessing
Managing Cattle Movements - Understanding pen assignments for Reprocessing Records